Classes & Scheduling

Creating Class Templates

Class templates define the types of classes you offer (e.g., Yoga, HIIT, Spin):

1. Choose Classes in the main menu. Only owners and managers can create or edit class templates
2. Click New Class Template
3. Enter class details:
   • Class Name: e.g., "Vinyasa Yoga", "HIIT Training"
   • Description: What members can expect from this class
   • Duration (minutes): Class length (e.g., 45, 60)
   • Max Capacity: Maximum number of participants
   • Pricing Model: Free for Everyone, Everyone Pays, Free for Subscribers or Plan-Based Pricing. Choose Free for Everyone for classes included with membership
   • Cancellation Deadline (hours): How long before the class members can still cancel their booking
   • Tick Enable waitlist when class is full if you want one
4. Click Create Class Template

Setting Up Recurring Schedules

Once you have class templates, create recurring schedules to automatically generate class occurrences:

1. Choose Timetable in the main menu
2. Click Schedule Class
3. Select a Class Template from the dropdown
4. Set the Date, Start Time and End Time
5. Choose the Instructor (required)
6. Under Repeat this class, choose a Repeat Pattern: Daily, Weekly (same day each week) or Bi-weekly (every 2 weeks)
7. Under End Recurrence, choose After a number of occurrences, On a date, or Never
8. Click Schedule Class

Viewing Upcoming Classes

The Timetable lists every scheduled class. To see its sessions:

• Choose Timetable, then press View Bookings on the class
• The Upcoming Sessions table shows each date, time, how many are Booked and the status
• Press Edit or cancel on a session to change or cancel it

Managing Specific Class Occurrences

You can modify or cancel individual class occurrences without affecting the entire schedule:

Cancelling a Single Session

1. Go to Timetable, press View Bookings, then Edit or cancel on the session
2. Add an optional reason and press Cancel This Session
3. Booked members are emailed that the session is cancelled

Changing a Single Session

1. Open the session with Edit or cancel, as above
2. Under Modify This Session, change the Start Time Override, End Time Override, Capacity Override or Instructor Override
3. Press Save Changes. Only this date is affected
4. If members are booked onto the session, you see a preview of who will be emailed. Press Confirm and email members to save the change